About the Company:
We are a culture-led recruitment and executive search organisation focused on building strong partnerships with our clients. Our teams specialise in a range of disciplines, from technology recruitment to executive search, offering services across entry-level to executive roles. Located in Auckland CBD we offer a supportive work environment with an extra wellness day ‘my day’ once per quarter, one day per week working from home and a collaborative team culture.
About the Role:
This role is responsible for providing administration support, primarily to the Tribe Leadership Executive Search Team, but also the wider Tribe team as required. In this role, you will work closely with the Senior Researcher and Senior Consultants by providing high level administrative and project assistance.
- Consultant Support & Administration: Assist with proof-reading proposals, preparing client documents, coordinating travel, and managing administration tasks such as CV parsing, invoicing, and appointment scheduling.
- Day-to-Day Operations: Handle email inquiries, coordinate reference checks, schedule interviews and psychometric testing, and provide IT and admin support across the team.
- Meeting & Diary Management: Organise team meetings, assist with diary management for leadership, and prepare meeting minutes.
- Reporting & Communication: Support in creating, editing, and sending client reports, and liaise with clients throughout project stages.
- Business Development: Assist with event organization, research, and business development activities, including contact building list.
- Teamwork & General Responsibilities: Foster team collaboration, support colleagues, participate in performance reviews, and ensure a safe, well-being-focused work environment.
About You:
- You will have experience in an administration, team coordinator, or PA role.
- You will ideally have experience from a professional services, consulting, or government background, though experience supporting multiple leaders is also valuable.
- You will have high attention to detail
- Excellent at prioritising tasks and managing time effectively whilst remaining calm under pressure.
- Proactive in communicating any issues or challenges.
- Ability to create, implement, and optimize systems and processes to improve efficiency and streamline operations.
Apply Now!
To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.
At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.
At Tribe we have our guiding light to show us the way. We bring our whole selves to work. We encourage inclusion in every single interaction. We genuinely care about people and are curious about their stories. We celebrate all points of view. We will help you find your tribe, the same way we have. We’re all on a journey together so come along…
